Data Protection (GDPR)

From the 25th May 2018 the law changed and the new General Data Protection Register (GDPR) will become law. As an organisation that gathers and uses data we are required to review our data handling and related procedures.

Key Changes

In principle, with regards to data collection, we are now required to carefully consider:

what data we need from you

why we need it

what we will do with it

where it will be stored

who we may share it with, and why

how we will dispose of data

how long we will keep it

Your Child's Data

As a school we require some essential data from parents. This data can be simply routine information such as your address, contact telephone numbers or details of any medical conditions your child may have. Such information is legally required by schools and ensures that children and their families are well served by the school for routine matters.

In most cases, this data will be provided by you in written form but will then be processed and entered onto the school's information management system (computer system). Please be assured that our systems are:

password protected

restricted to those with a 'need to know'

regularly backed up externally

managed in accordance with the law and local guidance

However, as a school we also handle and use a much wider variety of data which may include; CCTV recordings, test and assessment data, referrals to other agencies and SEND and medical information."

GDPR Parent's Mind Map

GDPR and Schools

The new GDPR (General Data Protection Regulation) is replacing the current Data Protection Act (DPA) and is set to strengthen and unify all data held within an organisation. For schools, GDPR brings a new responsibility to inform parents and stakeholders about how they are using pupils’ data and who it is being used by.

What does GDPR mean for schools?

A great deal of the processing of personal data undertaken by schools will fall under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it will mean that specific consent will not be needed in the majority of cases in schools.

GDPR will ensure data is protected and will give individuals more control over their data, however this means schools will have greater accountability for the data:

  • Under GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents must express consent for their child’s data to be used outside of the normal business of the school.
  • Schools must appoint a Data Protection Officer and be able to prove that they are GDPR compliant.
  • Schools must ensure that their third party suppliers who may process any of their data is GDPR compliant and must have legally binding contracts with any company that processes any personal data. These contracts must cover what data is being processed, who it is being processed by, who has access to it and how it is protected.
  • It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours

Glodwick Data Protection Policies

Please access the documents below.

 

File icon: pdf Data Sharing Policy October 2019 [pdf 155KB] Click to download
File icon: pdf Confidentiality Policy November 2019 [pdf 60KB] Click to download
File icon: pdf Glodwick Infant and Nursery School Data Protection Policy November 2019 [pdf 129KB] Click to download
File icon: pdf Internet Schools November 2019 [pdf 140KB] Click to download
File icon: pdf Records Management Policy September 2019 [pdf 151KB] Click to download
File icon: pdf School Freedom of Information Flowcharts November 2019 [pdf 22KB] Click to download
File icon: pdf School Freedom of Information Policy November 2019 [pdf 159KB] Click to download
File icon: pdf School Publication Scheme November 2019 [pdf 137KB] Click to download
File icon: pdf Special Data Policy March 2019 [pdf 129KB] Click to download